Set Work Hours In Outlook

Lets say you want to have a rule in outlook send to you only between specific times in the day.

CalculatorHours

The standard Outlook work weekdays are Monday-Friday, and work hours are 8:00 AM - 5:00 PM. The Scheduling Assistant uses this information to show your availability when someone want to schedule a meeting with you. Skype for Business can forward your phone calls to an alternate phone using this information.

  • Learn more about adding holidays to your calendar. Change Work Week view to Sunday-Tuesday with 12-hr days (non-traditional work week) If you work a non-traditional work schedule, you can set your Work Week view to only show those working times. For example, if you are a nurse you may only want to view your Sunday – Tuesday, 12-hour shift at the hospital.
  • Set Your Working Hours: Setting working hours in the Outlook Calendar means that you will not end up moving meetings again and again or dealing with inconvenient meeting requests. Out-of-office: When you think you are going to be out of office for a while to attend to an errand, or will be unreachable for an hour or so, all you need to do is.
  • Only after 6pm and before 8am
  • Only on your lunch hour
  • When you are not at work

Set Work Hours In Outlook Calendar

Hours

I will explain this by having emails forward to my cell phone, only when I am normally not at the office. (From 6pm-8am) This way, I will be able to receive important emails that may require special outside assistance.

What I do is:

  • Create a special category called FWD
  • Use other rules to set messages into the FWD category if I want them forwarded. (Explained Below)
  • Then, create a rule to run last in the rules list called FWD Rule
  • *Important Part* This will check the time on the messages, if it’s within the specified hours, it will forward the email (Explained Below)
Set Work Hours In Outlook

Creating a Rule to set the FWD Category:
Your Rule Description should look something like this. The important part is that it is assigning it to the FWD Category:

Set Work Hours In Outlook

The Rule that will email header* for UTC times. Make sure it’s assigned to the FWD category. And then FWD it:

* This should work on most emails, but if you want to look at the email header Right-click on the message in the Inbox and select Message Options.
* I included the 2011 and the colon to make it more specific.

Set Work Hours In Outlook

UTC Time for 6pm – 8am:
Email Header contained:
X-OriginalArrivalTime: 18 Feb 2011 03:23:52.0368 (UTC)
So I searched for:

Outlook Calendar Work Hours

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